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Receptionist-secretary needed in Canada at Johnson Children’s Services 

Job in Canada

Receptionist-secretary needed in Canada at Johnson Children’s Services 

A Receptionist is a professional who manages the front desk of an organization. They are usually the first point of contact for customers. Receptionists also perform various administrative tasks.. Perform key reception functions, answering phones and greeting visitors to the office: screen calls and visitors to determine nature of request or problem; refer to appropriate staff member or College office; take messages; make appointments; take standard information for billing, administrative or other purposes;

Job details

  •  Location: Concord, ON
  •  Salary: $17.00 to $19.00 hourly for 40 hours per week
  •  Terms of employment: Permanent employment
    Full time
  •  Day, Weekend, On Call
  •  Start date: Starts as soon as possible
  •  Benefits: Health benefits, Other benefits, Long term benefits, Financial benefits
  •  Vacancies: 1 vacancy

As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus.

Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Responsibilities

  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Order front office supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Arrange travel and accommodations, and prepare vouchers
  • Keep updated records of office expenses and costs
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Requirements and skills

  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
  • High school degree; additional certification in Office Management is a plus

Overview

Languages

English

Education

  • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • or equivalent experience

Experience

Experience an asset

Responsibilities

Tasks

  • Greet people and direct them to contacts or service areas
  • Provide basic information to clients and the public
  • Obtain and process information required to provide services
  • Record and relay information
  • Schedule and confirm appointments
  • Send invoices
  • Receive and issue payments
  • Perform clerical duties, such as filing and sorting and distributing mail
  • Arrange teleconferences
  • Calculate billing charges

Experience and specialization

Computer and Technology Knowledge

  • Word processing software
  • Accounting software
  • Presentation software
  • Spreadsheet
  • MS Access
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Word
  • MS Windows

Additional information

Security and safety

  • Criminal record check

Work conditions and physical capabilities

  • Fast-paced environment
  • Repetitive tasks
  • Attention to detail

Benefits

Health benefits

  • Dental plan
  • Health care plan
  • Vision care benefits

Financial benefits

  • As per collective agreement

Long term benefits

  • Life insurance

Other benefits

  • Free parking available

Who can apply to this job?

Only apply to this job if:

  • You are a Canadian citizen or a permanent resident of Canada.
  • You have a valid Canadian work permit.

If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

How to apply

By email

jjohnson@jcsinc.ca

By phone

416-819-3951 Between 09:00 AM and 04:00 AM

By fax

866-768-3758

By mail

7777 Keele Street suite 200
Vaughan, ON
L4K 1Y7

In person

7777 Keele Street suite 200
Vaughan, ON
L4K 1Y7 Between 09:00 AM and 04:00 AM

How-to-apply instructions

Here is what you must include in your application:

  • Cover letter
  • References attesting experience
  • Highest level of education and name of institution where it was completed

Advertised until

2022-09-28

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